Written by: Languages International Christchurch FCE Students, Katrina, Luzia & Pom

Photo: Writing! by Markus Rödder

A report includes the introduction, main body, recommendation.

Before writing
You have to make your writing plan. Spend around 5 minutes to make your plan which consists of an introduction, main body and recommendation.

Title
Choose a fact so that the person who reads it will get the information about report.

Introduction
– Don’t begin and end your report with Dear Sir/Madam, like a letter.
– Do say how you collected the information

Main body
– Do use headings because this makes it easier for the reader to find the main information.
– Do include two or three points under each heading. Make sure all your points fit with the headings.
– Do use a range oft specific vocabulary or set phrases (e.g. some thought this was a good idea… /other students said they preferred…)
– Don’t use lots of adjectives and dramatic language as you do in a story. A report gives factual information.
– Don’t include irrelevant details or description.

Recommendations
– Do use formal language
– Do express opinions impersonally. Don’t express recommendations or opinions until the conclusion.
– Check your tense forms, the spelling, singular/plurals
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Useful language
You have to make sure that your language is formal.

Introduction
– The aim of this report is to…
– This report is intended to…

Reporting results
– Most people seem to feel that…
– Several people said/told me/suggested/thought that…

Presenting a list
– The gave/suggested the following reasons:
– They made the following points: 1… 2 …

Making recommendations
– I would therefore recommend (that we expand the library/installing a new coffee machine)
– It would seem that (banning mobile phones) is the best idea.